September-2017

Board of Commissioners Meeting

1701 Robertson Road

Modesto, California 95351 

AGENDA 

September 14, 2017, 5:30 p.m.

 

Regular Meeting

 

The Board of Commissioners welcomes and encourages public participation in the Commission meetings.  Members of the public may be heard on any item on the Commission’s agenda.  A person addressing the Commission will be limited to 5 minutes unless the Chairperson grants a longer period of time.  Comments by members of the public on any item on the agenda will only be allowed during consideration of the item by the Commission.  Members of the public desiring to be heard on matters under jurisdiction of the Commission, but not on the agenda, may address the Commission during the General Public Comment period.

 

1. Call Meeting to Order

2 .Roll Call

3. General Public Comment Period and Recognition of Guests

Members of the public desiring to be heard on matters under jurisdiction of    the Commission, but not on the agenda, may address the Commission at this time. Comments will be limited to 5 minutes unless the Chairperson grants a longer period of time.

4. Approval of Minutes

Approval of the Minutes of the Special Meeting held July 27, 2017

5. Executive Director Report

1. Development Report
2. Information Technology Report

6. Information/Discussion Items

1. Women’s Auxiliary Annual Scholarship Event, “Red, Black & Green Ball” 

7. Consent Calendar

1. Financial Report
2. Check Register
3.  Consider accepting the Audited Financial Statements and related Reports for the fiscal year ended September 30, 2016.

8. Action Agenda

1. Consider Approving Resolution No. 16-17-26 the Housing Authority of the County of Stanislaus Valley Manor Operating Budget for Fiscal Year 2017/2018.
2. Consider Approving Resolution No. 16-17-27 the Small Programs Operating Budget for Brighton, Randazo, Porsche Strasse, Pine Meadows, Miller Point, Paramount, Village I, Palm Valley, NSP City of Modesto, NSP County of Stanislaus, Edith Kirk Richards Senior Place, Meadow Glen and Downey Terrace For Fiscal Year 2017/2018.
3. Consider Approving Resolution No. 16-17-28 Resolution approving the Housing Authority of the County of Stanislaus Local Account Budget for Fiscal Year 2017/2018. 

 

 

9. Written Correspondence:

1. HUD High Performer Letter

Adjournment

 

10. Closed Session: No Items

 

Per Government Code Section 54954.2, any person with a disability who requires an accommodation, including auxiliary aids or services, in order to participate in the meeting, please contact the Board Secretary during Agency business hours by calling at least 48 hours prior to the start of the meeting (209) 557-2002. Writings that are public records under subdivision (a) and that are distributed during a public meeting shall be made available for public inspection at the meeting if prepared by the local agency or a member of its legislative body, or after the meeting if prepared by some other person. (Government Code, Section 54957(b).

 

Matters Too Late for The Agenda – These may be presented by members of the Commission and Authority staff upon determination that an emergency exists, as defined by State Law or that the need to take action on the matter arose subsequent to the publishing of this agenda.

 

The Public is advised that the Board of Commissioners of the Housing Authority of the County of Stanislaus may not act on any item that is not on the Agenda unless (a) by a majority of vote of the Commissioners, they determine that an emergency situation exists.  An emergency situation is defined as a work stoppage or other activity which severely impairs public health, safety or both, which is determined by majority of the Commissioners.  An emergency situation can also be a crippling disaster which severely impairs public health, safety or both, as determined by the Commissioners; (b) the Commissioners by a two thirds (2/3) vote of all the Commissioners present, or by unanimous vote of those present if less than two thirds (2/3) of the total Commissioners are present, determines that the need to take action became apparent subsequent to the posting of the agenda; c) the particular time was posted for a prior meeting which occurred not more than five (5) Calendar days prior to the date action is actually taken on that item and at that prior meeting that item was continued to a meeting in which action is now being taken.

July 2017

Board of Commissioners Meeting

1701 Robertson Road

Modesto, California 95351

 AGENDA

 July 27, 2017, 5:30 p.m. 

Special Meeting

 

The Board of Commissioners welcomes and encourages public participation in the Commission meetings.  Members of the public may be heard on any item on the Commission’s agenda.  A person addressing the Commission will be limited to 5 minutes unless the Chairperson grants a longer period of time.  Comments by members of the public on any item on the agenda will only be allowed during consideration of the item by the Commission.  Members of the public desiring to be heard on matters under jurisdiction of the Commission, but not on the agenda, may address the Commission during the General Public Comment period.

1. Call Meeting to Order

2.Roll Call

3.General Public Comment Period and Recognition of Guests

Members of the public desiring to be heard on matters under jurisdiction of    the Commission, but not on the agenda, may address the Commission at this time. Comments will be limited to 5 minutes unless the Chairperson grants a longer period of time.

4. Approval of Minutes

Approval of the Minutes of the Regular Meeting held June 8, 2017.

5. Executive Director Report

    1. Development Report

    2. Information Technology Report

6. Information/Discussion Items

7. Consent Calendar

     1. Financial Report

    2. Check Register

8. Action Agenda

1. Consider Approving Resolution No. 16-17-20 Resolution approving the annual  budget for Conventional Public Housing program.
2.  Consider Approving Resolution No. 16-17-21 Resolution approving the annual budget for the Housing Choice Voucher Program.
3.  Consider Approving Resolution No. 16-17-22 Resolution approving the annual budget for Shelter Plus Care program.
4.  Consider Approving Resolution No. 16-17-23 Resolution approving the annual budget for the USDA Farm Labor program.
5.  Consider Approving Resolution No. 16-17-24 Resolution approving the annual budget for Conant Place.
6.  Consider Approving Resolution No. 16-17-25 Resolution approving the Annual Public Housing Authority (PHA) Plan Update, Housing Choice Voucher Administrative Plan, and the Public Housing Admissions and Continued Occupancy Plan.
7.  Consider Approving Resolution No. 16-17-26 Resolution approving the establishment of an Emergency Fund for deposit and moving assistance for those affected by natural disasters in the Housing Authority’s service area

9. Written Correspondence

    Capital Fund Closeout Letters 

Adjournment to Closed Session: 

10. Closed Session: No Items        

11. Adjournment

 

 Per Government Code Section 54954.2, any person with a disability who requires an accommodation, including auxiliary aids or services, in order to participate in the meeting, please contact the Board Secretary during Agency business hours by calling at least 48 hours prior to the start of the meeting (209) 557-2002. Writings that are public records under subdivision (a) and that are distributed during a public meeting shall be made available for public inspection at the meeting if prepared by the local agency or a member of its legislative body, or after the meeting if prepared by some other person. (Government Code, Section 54957(b).

 

Matters Too Late for The Agenda – These may be presented by members of the Commission and Authority staff upon determination that an emergency exists, as defined by State Law or that the need to take action on the matter arose subsequent to the publishing of this agenda.

 

The Public is advised that the Board of Commissioners of the Housing Authority of the County of Stanislaus may not act on any item that is not on the Agenda unless (a) by a majority of vote of the Commissioners, they determine that an emergency situation exists.  An emergency situation is defined as a work stoppage or other activity which severely impairs public health, safety or both, which is determined by majority of the Commissioners.  An emergency situation can also be a crippling disaster which severely impairs public health, safety or both, as determined by the Commissioners; (b) the Commissioners by a two thirds (2/3) vote of all the Commissioners present, or by unanimous vote of those present if less than two thirds (2/3) of the total Commissioners are present, determines that the need to take action became apparent subsequent to the posting of the agenda; c) the particular time was posted for a prior meeting which occurred not more than five (5) Calendar days prior to the date action is actually taken on that item and at that prior meeting that item was continued to a meeting in which action is now being taken.

June 2017

 

Housing Authority of the County of Stanislaus 

Board of Commissioners Meeting

1701 Robertson Road

Modesto, California 95351 

AGENDA 

June 8, 2017, 5:30 p.m. 

Regular Board Meeting

 

The Board of Commissioners welcomes and encourages public participation in the Commission meetings.  Members of the public may be heard on any item on the Commission’s agenda.  A person addressing the Commission will be limited to 5 minutes unless the Chairperson grants a longer period of time.  Comments by members of the public on any item on the agenda will only be allowed during consideration of the item by the Commission.  Members of the public desiring to be heard on matters under jurisdiction of the Commission, but not on the agenda, may address the Commission during the General Public Comment period.

 

 1  Call Meeting to Order

 

2  Roll Call

Commissioner Ploof ______     Commissioner Degele ______               Comissioner Haile______         Commissioner Cheeseman______      Commissioner Griggs ­______    Vice Chair Hoek  ______      Chairperson Estacio  ______  

 

3  Moment of Silence for Adi Randolph 

 

4  General Public Comment Period and Recognition of Guests

 

Members of the public desiring to be heard on matters under jurisdiction of    the Commission, but not on the agenda, may address the Commission at this time. Comments will be limited to 5 minutes unless the Chairperson grants a longer period of time.

5  Approval of Minutes Approval of the Minutes of the Regular Meeting    held April 13, 2017 

 

6 Executive Director Report

1. Program Activity and Occupancy Statistics
2.  Fair Housing Training
3.  National NAHRO – Indianapolis
4.  Regional Housing Authority Meetings

Development Report

Information Technology Report

7  Information/Discussion Items

Leon Property Acquisition

 

8  Consent Calendar 

1. Financial Report
2.  Check Register 

 

9  Action Agenda

1. Consider Approving Resolution No. 16-17-13 Awarding Contract for the Housing Authority’s Public Housing Landscaping Services.
2.  Consider Approving Resolution No. 16-17-14 Awarding Contract for the Housing Authority’s Non-Public Housing Properties Landscaping Services.
3. Consider Approving Resolution No. 16-17-15 Authorizing the Executive Director to enter into the Migrant Center 2017/2018 Fiscal Year Operation and Maintenance Contracts between the State of California Department of Housing and Community Development and the Housing Authority of the County of Stanislaus Contract # Housing Authority-OMS-051.
4. Consider Approving Resolution No. 16-17-16 Authorizing the Executive Director to enter into the Migrant Center 2017/2018 Fiscal Year Operation and Maintenance Contracts between the State of California Department of Housing and Community Development and the Housing Authority of the County of Stanislaus Contract # Housing Authority-OMS-050.
5. Consider Approving Resolution No. 16-17-17 the Executive Director to enter into negotiations and subsequent Memorandum of Understanding with California Affordable Housing Agency (CalAHA) for Development and Finance Service options for the Housing Authority’s Public Housing Portfolio.
6.  Consider Approving Resolution No. 16-17-18 Authorizing the Executive Director to enter into negotiations and subsequent Memorandum of Understanding with California Affordable Housing Agency (CalAHA) for Development and Finance Service options for the Housing Authority’s Development Portfolio.
7.  Consideration of Resolution No. 16-17-19 Approving the Intergovernmental Services Agreement Between Housing Authority of the County of Stanislaus and the Housing Authority of the City of Riverbank.

10  Written Correspondence

1. HUD Acceptance of Capital Fund Audits

 

11  Adjournment to Closed Session:

 

12  Closed Session:

 

Negotiations for Purchase of Property

Conference with Real Property Negotiators (Government Code, Section 549568)

Property: Assessor’s Parcel Numbers 042-046-001, 042-046-002, 042-046-003, 042-046-004, 042-046-005, 042-046-006, 042-046-007, 042-046-008, 042-046-009, 042-046-010, 042-046-011,

Agency Negotiator: Barbara Kauss, Executive Director

Negotiating Party: Robin Swortifiguer

Conference with Legal Counsel -Anticipated Litigation

Significant exposure to litigation pursuant to subdivisions (a)-(c), d(2), d(4) of Government Code Section 54956.9: One () Case

 

13  Adjournment

 

 Per Government Code Section 54954.2, any person with a disability who requires an accommodation, including auxiliary aids or services, in order to participate in the meeting, please contact the Board Secretary during Agency business hours by calling at least 48 hours prior to the start of the meeting (209) 557-2002. Writings that are public records under subdivision (a) and that are distributed during a public meeting shall be made available for public inspection at the meeting if prepared by the local agency or a member of its legislative body, or after the meeting if prepared by some other person. (Government Code, Section 54957(b).

 

Matters Too Late for The Agenda – These may be presented by members of the Commission and Authority staff upon determination that an emergency exists, as defined by State Law or that the need to take action on the matter arose subsequent to the publishing of this agenda.

 

The Public is advised that the Board of Commissioners of the Housing Authority of the County of Stanislaus may not act on any item that is not on the Agenda unless (a) by a majority of vote of the Commissioners, they determine that an emergency situation exists.  An emergency situation is defined as a work stoppage or other activity which severely impairs public health, safety or both, which is determined by majority of the Commissioners.  An emergency situation can also be a crippling disaster which severely impairs public health, safety or both, as determined by the Commissioners; (b) the Commissioners by a two thirds (2/3) vote of all the Commissioners present, or by unanimous vote of those present if less than two thirds (2/3) of the total Commissioners are present, determines that the need to take action became apparent subsequent to the posting of the agenda; c) the particular time was posted for a prior meeting which occurred not more than five (5) Calendar days prior to the date action is actually taken on that item and at that prior meeting that item was continued to a meeting in which action is now being taken.

April 2017

 

Housing Authority of the County of Stanislaus 

Board of Commissioners Meeting

1701 Robertson Road

Modesto, California 95351 

AGENDA 

April 13, 2017, 5:30 p.m. 

Regular Board Meeting

 

The Board of Commissioners welcomes and encourages public participation in the Commission meetings.  Members of the public may be heard on any item on the Commission’s agenda.  A person addressing the Commission will be limited to 5 minutes unless the Chairperson grants a longer period of time.  Comments by members of the public on any item on the agenda will only be allowed during consideration of the item by the Commission.  Members of the public desiring to be heard on matters under jurisdiction of the Commission, but not on the agenda, may address the Commission following completion of the regular agenda.

 

1. Call Meeting to order

2. Roll Call

Commissioner Ploof ______     Commissioner Degele ______               Comissioner Haile______         Commissioner Cheeseman______      Commissioner Griggs ­______    Vice Chair Hoek  ______      Chairperson Estacio  ______ 

3. General Public Comment Period and Recognition of Guests

Members of the public desiring to be heard on matters under jurisdiction of    the Commission, but not on the agenda, may address the Commission at this time. Comments will be limited to 5 minutes unless the Chairperson grants a longer period of time.

4. Approval of Minutes

Approval of the Minutes of the Regular Meeting held March 9, 2017 

5. Executive Director Report

1. Program Activity and Occupancy Statistics
2. New Deputy Director
3. NAHRO Elections
4. NAHRO Conference – Invite Commissioner’s comments.
5.  2017 PSWRC NAHRO Conference, Long Beach
6.  Fair Housing Training
7. Development Report
8. Information Technology Report

 

6. Information/Discussion Items

None

7. Consent Calendar

1. Financial Report
2. Check Register 

8. Action Agenda

None

9. Written Correspondence

1. HUD High Performer Status Letter

10. Adjournment to Closed Session:

 11. Closed Session:

Negotiations for Purchase of Property

Conference with Real Property Negotiators

(Government code, section 549568)

Property: Assessor’s Parcel Numbers 042-046-009, 042-046-010, 042-046-011

Agency Negotiator: Barbara Kauss

Negotiating Party: Robin Swortifiguer

Under Negotiations: Price and terms of payment

 

12. Adjournment

 

Per Government Code Section 54954.2, any person with a disability who requires an accommodation, including auxiliary aids or services, in order to participate in the meeting, please contact the Board Secretary during Agency business hours by calling at least 48 hours prior to the start of the meeting (209) 557-2002. Writings that are public records under subdivision (a) and that are distributed during a public meeting shall be made available for public inspection at the meeting if prepared by the local agency or a member of its legislative body, or after the meeting if prepared by some other person. (Government Code, Section 54957(b).

 

 

Matters Too Late for The Agenda – These may be presented by members of the Commission and Authority staff upon determination that an emergency exists, as defined by State Law or that the need to take action on the matter arose subsequent to the publishing of this agenda.

The Public is advised that the Board of Commissioners of the Housing Authority of the County of Stanislaus may not act on any item that is not on the Agenda unless (a) by a majority of vote of the Commissioners, they determine that an emergency situation exists.  An emergency situation is defined as a work stoppage or other activity which severely impairs public health, safety or both, which is determined by majority of the Commissioners.  An emergency situation can also be a crippling disaster which severely impairs public health, safety or both, as determined by the Commissioners; (b) the Commissioners by a two thirds (2/3) vote of all the Commissioners present, or by unanimous vote of those present if less than two thirds (2/3) of the total Commissioners are present, determines that the need to take action became apparent subsequent to the posting of the agenda; c) the particular time was posted for a prior meeting which occurred not more than five (5) Calendar days prior to the date action is actually taken on that item and at that prior meeting that item was continued to a meeting in which action is now being taken.

March 2017

Housing Authority of the County of Stanislaus

Board of Commissioners Meeting

1701 Robertson Road

Modesto, California 95351

AGENDA

 March 9, 2017, 5:30 p.m.

 Regular Board Meeting

 

The Board of Commissioners welcomes and encourages public participation in the Commission meetings.  Members of the public may be heard on any item on the Commission’s agenda.  A person addressing the Commission will be limited to 5 minutes unless the Chairperson grants a longer period of time.  Comments by members of the public on any item on the agenda will only be allowed during consideration of the item by the Commission.  Members of the public desiring to be heard on matters under jurisdiction of the Commission, but not on the agenda, may address the Commission following completion of the regular agenda.

 

1. Call Meeting to order

2. Roll Call

Commissioner Ploof ______     Commissioner Degele ______               Comissioner Haile______          Commissioner Cheeseman______      Commissioner Griggs ­______    Vice Chair Hoek  ______      Chairperson Estacio  ______ 

3. General Public Comment Period and Recognition of Guests

Members of the public desiring to be heard on matters under jurisdiction of the Commission, but not on the agenda, may address the Commission at this time. Comments will be limited to 5 minutes unless the Chairperson grants a longer period of time.

 

4. Approval of Minutes of the Regular Meeting of February 9, 2017

 

5. Executive Director Report

1. Development Report
2. USDA Limited Compliance Review
3. Occupancy Catalogue
4. Veteran’s Housing Project Exemption from Modesto High School District fees
5. HUD REAC Inspections
6. Real Estate offers Pending Financing and BOC Approval
7. Information Technology Report

 

6. Information/Discussion Items

1. Strategic Plan Update

 

 7. Consent Calendar

1. Financial Report
2. Check Register

 

8. Action Agenda

1. Consider Resolution No. 16-17-08- Resolution Proposed MOU between HACS and City of Riverbank  
2. Consider Resolution No. 16-17-09- Resolution Proposed Purchase of a Phone System
3. Consider Resolution No. 16-17-10- Resolution Proposed Loan to Great Valley Housing Development for Purchase of 18^th Street Property
4. Consider Resolution No. 16-17-11- Resolution Proposed Approval to enter into contract with The City of Modesto for a grant under Community Development Block Grant (CDBG) for 201 E. Coolidge Ave, Modesto and 608 E. Granger Ave, Modesto   

 

9. Written Correspondence

 

10. Adjournment to Closed Session:

 

11. Closed Session:

PUBLIC EMPLOYEE EVALUAITON (Government Code, Section 54957b)

Title: Executive Director

Negotiations for Purchase of Property

Conference with Real Property Negotiators

(Government code, section 549568)

Property: Assessor’s Parcel Number 037-039-025

Agency Negotiator: Barbara Kauss

Negotiating Party: Khatri Brothers Partnership

Under Negotiations: Price and terms of payment

12. Adjournment

 

Per Government Code Section 54954.2, any person with a disability who requires an accommodation, including auxiliary aids or services, in order to participate in the meeting, please contact the Board Secretary during Agency business hours by calling at least 48 hours prior to the start of the meeting (209) 557-2002. Writings that are public records under subdivision (a) and that are distributed during a public meeting shall be made available for public inspection at the meeting if prepared by the local agency or a member of its legislative body, or after the meeting if prepared by some other person. (Government Code, Section 54957(b).

 

Matters Too Late for The Agenda – These may be presented by members of the Commission and Authority staff upon determination that an emergency exists, as defined by State Law or that the need to take action on the matter arose subsequent to the publishing of this agenda.

The Public is advised that the Board of Commissioners of the Housing Authority of the County of Stanislaus may not act on any item that is not on the Agenda unless (a) by a majority of vote of the Commissioners, they determine that an emergency situation exists.  An emergency situation is defined as a work stoppage or other activity which severely impairs public health, safety or both, which is determined by majority of the Commissioners.  An emergency situation can also be a crippling disaster which severely impairs public health, safety or both, as determined by the Commissioners; (b) the Commissioners by a two thirds (2/3) vote of all the Commissioners present, or by unanimous vote of those present if less than two thirds (2/3) of the total Commissioners are present, determines that the need to take action became apparent subsequent to the posting of the agenda; c) the particular time was posted for a prior meeting which occurred not more than five (5) Calendar days prior to the date action is actually taken on that item and at that prior meeting that item was continued to a meeting in which action is now being taken.

January 2017

Housing Authority of the County of Stanislaus

Board of Commissioners Meeting

1701 Robertson Road

Modesto, California 95351

 

AGENDA

(Amended)

January 12, 2017, 5:30 p.m.

Regular Board Meeting

 

The Board of Commissioners welcomes and encourages public participation in the Commission meetings.  Members of the public may be heard on any item on the Commission’s agenda.  A person addressing the Commission will be limited to 5 minutes unless the Chairperson grants a longer period of time.  Comments by members of the public on any item on the agenda will only be allowed during consideration of the item by the Commission.  Members of the public desiring to be heard on matters under jurisdiction of the Commission, but not on the agenda, may address the Commission following completion of the regular agenda.

 

1. Call Meeting to order

 

2. Introduction to Commissioner Griggs

 

3. Roll Call

 

Commissioner Ploof   ______      Commissioner Degele         ______

Commissioner Haile   ______        Commissioner Cheeseman ­______  

Commissioner Griggs______        Vice Chair Hoek                   ______         

Chairperson Estacio      ______       

 

 

4. General Public Comment Period and Recognition of Guests

Members of the public desiring to be heard on matters under jurisdiction of     the Commission, but not on the agenda, may address the Commission at this time. Comments will be limited to 5 minutes unless the Chairperson grants a longer period of time.

 

5. Approval of Minutes of the Regular Meeting of December 8, 2016

 

 

6. Executive Director Report

 

1. HUD SEMAP Report
2. Development Report
3. Information Technology Report
4. NAHRO Legislative Conference Update

 

 

7. Information/Discussion Items

1. Family Self-Sufficiency/Youth out of Foster Care Demonstration Project

 

8. Consent Calendar

1. Financial Report
2. Check Register

 

9. Action Agenda 

   No Items

10. Written Correspondence

1. Letter from the Office of County Clerk Elections Division
2. HUD SEMAP Report

11. Adjournment to Closed Session:

 

12. Closed Session:

 

 

 

 

CONFERENCE WITH LABOR NEGOTIATORS

Agency designated representatives: Philip B. Avila, Scott Fitzgerald, Kimberly Murdaugh Employee organization: American Federation of State, County and Municipal Employees, Local 10

Motion to Adjournment.

 

 

Per Government Code Section 54954.2, any person with a disability who requires an accommodation, including auxiliary aids or services, in order to participate in the meeting, please contact the Board Secretary during Agency business hours by calling at least 48 hours prior to the start of the meeting (209) 557-2002.  Writings that are public records under subdivision (a) and that are distributed during a public meeting shall be made available for public inspection at the meeting if prepared by the local agency or a member of its legislative body, or after the meeting if prepared by some other person.  (Government Code, Section 54957(b).

 

Matters Too Late For The Agenda – These may be presented by members of the Commission and Authority staff upon determination that an emergency exists, as defined by State Law or that the need to take action on the matter arose subsequent to the publishing of this agenda.

 

The Public is advised that the Board of Commissioners of the Housing Authority of the County of Stanislaus may not act on any item that is not on the Agenda unless (a) by a majority of vote of the Commissioners, they determine that an emergency situation exists.  An emergency situation is defined as a work stoppage or other activity which severely impairs public health, safety or both, which is determined by majority of the Commissioners.  An emergency situation can also be a crippling disaster which severely impairs public health, safety or both, as determined by the Commissioners; (b) the Commissioners by a two thirds (2/3) vote of all the Commissioners present, or by unanimous vote of those present if less than two thirds (2/3) of the total Commissioners are present, determines that the need to take action became apparent subsequent to the posting of the agenda; c) the particular time was posted for a prior meeting which occurred not more than five (5) Calendar days prior to the date action is actually taken on that item and at that prior meeting that item was continued to a meeting in which action is now being taken.