December 2016

Housing Authority of the County of Stanislaus
Board of Commissioners Meeting

1701 Robertson Road
Modesto, California 95351

AGENDA
(Amended) 

December 08, 2016, 5:30 p.m.
Regular Board Meeting

 

The Board of Commissioners welcomes and encourages public participation in the Commission meetings.  Members of the public may be heard on any item on the Commission’s agenda.  A person addressing the Commission will be limited to 5 minutes unless the Chairperson grants a longer period of time.  Comments by members of the public on any item on the agenda will only be allowed during consideration of the item by the Commission.  Members of the public desiring to be heard on matters under jurisdiction of the Commission, but not on the agenda, may address the Commission following completion of the regular agenda.

 

1. Call Meeting to Order   

1. Introduction to Commissioner Cheeseman  

III.           Roll Call

 

Commissioner Ploof   ______        Commissioner Degele         ______

Commissioner Haile   ______        Commissioner Cheeseman ­______  

Vice Chair Hoek          ______           Chairperson Estacio             ______       

 

1. General Public Comment Period and Recognition of Guests

Members of the public desiring to be heard on matters under jurisdiction of     the Commission, but not on the agenda, may address the Commission at this time. Comments will be limited to 5 minutes unless the Chairperson grants a longer period of time.

2016. Approval of Minutes of the Special Meeting of September 27^th,2016 and November 10, 2016. 

1. Executive Director Report 

1. January NAHRO Meeting in Napa
2. March NAHRO Meeting in Washington
3. CHWCA Safety Award Program

(Agency Most Innovative Safety Award)

4. Open Board Position

VII.         Information/Discussion Items

VIII.       Consent Calendar

 

1. Financial Report
2. Check Register

1. Action Agenda 

1. Consider Resolution No. 16-17-02- Resolution Proposed Records Retention Policy.

2. Consider Resolution No. 16-17-03- Resolution Proposed Approval of Side Letter to the Memorandum of Understanding with AFSCME Local 10.

1. Written Correspondence

1. Adjournment to Closed Session:

XII.         Closed Session:

CONFERENCE WITH LABOR NEGOTIATORS

Agency designated representatives: Philip B. Avila, Scott Fitzgerald, Kimberly Murdaugh Employee organization: American Federation of State, County and Municipal Employees, Local 10

Per Government Code Section 54954.2, any person with a disability who requires an accommodation, including auxiliary aids or services, in order to participate in the meeting, please contact the Board Secretary during Agency business hours by calling at least 48 hours prior to the start of the meeting (209) 557-2002.  Writings that are public records under subdivision (a) and that are distributed during a public meeting shall be made available for public inspection at the meeting if prepared by the local agency or a member of its legislative body, or after the meeting if prepared by some other person.  (Government Code, Section 54957(b). 

Matters Too Late For The Agenda – These may be presented by members of the Commission and Authority staff upon determination that an emergency exists, as defined by State Law or that the need to take action on the matter arose subsequent to the publishing of this agenda.

The Public is advised that the Board of Commissioners of the Housing Authority of the County of Stanislaus may not act on any item that is not on the Agenda unless (a) by a majority of vote of the Commissioners, they determine that an emergency situation exists.  An emergency situation is defined as a work stoppage or other activity which severely impairs public health, safety or both, which is determined by majority of the Commissioners.  An emergency situation can also be a crippling disaster which severely impairs public health, safety or both, as determined by the Commissioners; (b) the Commissioners by a two thirds (2/3) vote of all the Commissioners present, or by unanimous vote of those present if less than two thirds (2/3) of the total Commissioners are present, determines that the need to take action became apparent subsequent to the posting of the agenda; c) the particular time was posted for a prior meeting which occurred not more than five (5) Calendar days prior to the date action is actually taken on that item and at that prior meeting that item was continued to a meeting in which action is now being taken.

November 2016

Housing Authority of the County of Stanislaus
Board of Commissioners Meeting

1701 Robertson Road
Modesto, California 95351 

AGENDA
(Amended)

November 10, 2016, 5:30 p.m.
Regular Board Meeting

 

The Board of Commissioners welcomes and encourages public participation in the Commission meetings.  Members of the public may be heard on any item on the Commission’s agenda.  A person addressing the Commission will be limited to 5 minutes unless the Chairperson grants a longer period of time.  Comments by members of the public on any item on the agenda will only be allowed during consideration of the item by the Commission.  Members of the public desiring to be heard on matters under jurisdiction of the Commission, but not on the agenda, may address the Commission following completion of the regular agenda.

 

1. Call Meeting to Order 

 

1. Election of Officers for Forthcoming Year- Chair and Vice Chair

 

III.           General Public Comment Period and Recognition of Guests

Members of the public desiring to be heard on matters under jurisdiction of     the Commission, but not on the agenda, may address the Commission at this time.  Comments will be limited to 5 minutes unless the Chairperson grants a longer period of time.

1. Approval of Minutes of the Special Meeting of September 27, 2016

 

1. Executive Director Report

 

1. Little Libraries
2. Occupancy Project Update
3. Development
4. H.A.R.R.P High Risk Housing

5. County Entitlement Fund Applications
6. Bunk House
7. Little Libraries
8. Cold Weather Shelter
9. Invitation to Thanksgiving Luncheon with Employees

 

1. Information/Discussion Items

 

VII.         Consent Calendar

 

1. Financial Report
2. Annual Audit Year End- Tabled from September 27, 2016 Meeting
3. Check Register

 

VIII.       Action Agenda                         

 

Item removed from the Agenda                  

 

1. Consider Resolution No. 16-17-01- Resolution Proposed Accepting Letter with Union to Modify Memorandum of Understanding of Pay schedule.

 

 

1. Written Correspondence

 

1. HUD Approval of Revised Action Plan for Family Sufficiency Program

 

2. Center for Human Services

 

3. HUD Independent Audit Report for 2015

 

1. Adjournment to Closed Session:

 

1. Closed Session:

 

CONFERENCE WITH LEGAL COUNSEL–ANTICIPATED LITIGATION

Significant exposure to litigation pursuant to paragraph (2) or

(3) of subdivision (d) of Government Code Section 54956.9: One Case

 

CONFERENCE WITH LABOR NEGOTIATORS

Agency designated representatives: Philip B. Avila, Scott Fitzgerald, Kimberly Murdaugh Employee organization: American Federation of State, County and Municipal Employees, Local 10

 

Per Government Code Section 54954.2, any person with a disability who requires an accommodation, including auxiliary aids or services, in order to participate in the meeting, please contact the Board Secretary during Agency business hours by calling at least 48 hours prior to the start of the meeting (209) 557-2002.  Writings that are public records under subdivision (a) and that are distributed during a public meeting shall be made available for public inspection at the meeting if prepared by the local agency or a member of its legislative body, or after the meeting if prepared by some other person.  (Government Code, Section 54957(b).

 

Matters Too Late For The Agenda – These may be presented by members of the Commission and Authority staff upon determination that an emergency exists, as defined by State Law or that the need to take action on the matter arose subsequent to the publishing of this agenda.

 

The Public is advised that the Board of Commissioners of the Housing Authority of the County of Stanislaus may not act on any item that is not on the Agenda unless (a) by a majority of vote of the Commissioners, they determine that an emergency situation exists.  An emergency situation is defined as a work stoppage or other activity which severely impairs public health, safety or both, which is determined by majority of the Commissioners.  An emergency situation can also be a crippling disaster which severely impairs public health, safety or both, as determined by the Commissioners; (b) the Commissioners by a two thirds (2/3) vote of all the Commissioners present, or by unanimous vote of those present if less than two thirds (2/3) of the total Commissioners are present, determines that the need to take action became apparent subsequent to the posting of the agenda; c) the particular time was posted for a prior meeting which occurred not more than five (5) Calendar days prior to the date action is actually taken on that item and at that prior meeting that item was continued to a meeting in which action is now being taken.

October 2016

September 2016

Finance Meeting
Reschedule Notice

Housing Authority of the County of Stanislaus
Board of Commissioners Meeting

1701 Robertson Road
Modesto, California  95351

 AGENDA 

September 27, 2016, 5:30 p.m. 

Special Board Meeting

 

The Board of Commissioners welcomes and encourages public participation in the Commission meetings.  Members of the public may be heard on any item on the Commission’s agenda.  A person addressing the Commission will be limited to 5 minutes unless the Chairperson grants a longer period of time.  Comments by members of the public on any item on the agenda will only be allowed during consideration of the item by the Commission.  Members of the public desiring to be heard on matters under jurisdiction of the Commission, but not on the agenda, may address the Commission following completion of the regular agenda.

 

1. Call Meeting to Order 

 

1. General Public Comment Period and Recognition of Guests

Members of the public desiring to be heard on matters under jurisdiction of the Commission, but not on the agenda, may address the Commission at this time.  Comments will be limited to 5 minutes unless the Chairperson grants a longer period of time.

III.            Approval of Minutes of the Regular Meeting on August 16,2016

1. Executive Director Report

1. Resident Commissioner (s)
2. Development Report
3. Social Service Programs- Little Libraries
4. October Board of Commissioners Meeting and Proposed New Meeting Date

 

1. Information/Discussion Items

1. 1. Power Point Phase II Budget for Fiscal Year 2016-2017  

1. Consent  Calendar 

1. Financial Report
2. Annual Audit Year End
3. Check Register

VII.         Action Agenda                

 

1. Action Item#1- Proposed Operating Budget for the United States Department of Agriculture (“USDA”)

• Consider Resolution Number #15-16-39 Approving U.S.D.A. Farm    Labor Centers LC23, 29, 30 and 31 Operating Budget for Fiscal Year 2016-2017

2. Action item #2- Proposed Valley Manor Budget

• Consider Resolution Number #15-16-45 Approving the Valley

Budget for Fiscal Year 2016-2017

 

3. Action item #3- Proposed Budget for Small Programs

• Consider Resolution Number #15-16-46 for Small Programs Fiscal Year 2016-2017

4. Action Item #4- Proposed Local Account Budget for FY 2016-2017    

• Consider Resolution Number #15-16-47 for Local Account Budget for Fiscal Year

 

5. Action item #5- Proposed New Banking Services for the Housing Authority of the County of Stanislaus 

• Consider Resolution Number #15-16-48 Approving Banking Services Award to F&M Bank

 

6. Action Item #6- Amend the current Office of Migrant Services (“OMS”) Operating contract OMS Operating Budget #15-OMS-10555 and OMS Operating Budget #15-OMS-10556 

• Consider Resolution Number #15-16-49 Amending the OMS

Operation Budget Contract #15-OMS-10555

• Consider Resolution Number #15-16-50 Amending the OMS Operation Budget Contract #15-OMS-10556

 

7. Action Item #7- Propose awarding the construction contract as a result of the Physical Needs Assessment to Alameda Construction 

• Consider Resolution Number #15-16-51 awarding the contract to Alameda Construction for work at Empire

• Consider Resolution Number #15-16-52 awarding the construction contact to Alameda Construction for work at Westley

 

8. Action Item #8- Propose Improvements to the Water System and Waste Water Treatment Plant for Westley 

• Consider Resolution Number #15-16-53 awarding the contract to Quality Engineering for the water system improvements to Westley

• Consider Resolution Number #15-16-54 awarding the contract to Quality Engineering for the waste water system in Westley

 

9. Action Item #9- Propose Allowing the Executive Director to Designate Signors for the Housing Authority of the County of Stanislaus 

• Consider Resolution Number #15-16-55 approving the Executive Director to appoint designated staff to sign in the absence of the Executive Director  

 

10. Action Item #10- Approving Write Off for Low Rent Program Write Off for Farm Labor Housing Program, Write off for Conan Place, Write Off for Valley Manor, Write Off for the Small Programs

• Consider Resolution Number #15-16-56 approving the write off for the Low Rent Program

• Consider Resolution Number #15-16-57 approving the write off for Farm Labor Housing Program

• Consider Resolution Number #15-16-58 approving the write off for Conon Place

• Consider Resolution Number #15-16-59 approving the write off for Valley Manor

• Consider Resolution Number #15-16-60 approving the write off for the Small Programs

 

11. Action Item #11- Approving Write Off for Fixed Assets

• Consider Resolution Number #15-16-61 approving the write off for Fixed Assets

VIII.       Adjournment to Closed Session:

Per Government Code Section 54954.2, any person with a disability who requires an accommodation, including auxiliary aids or services, in order to participate in the meeting, please contact the Board Secretary during Agency business hours by calling at least 48 hours prior to the start of the meeting (209) 557-2002.  Writings that are public records under subdivision (a) and that are distributed during a public meeting shall be made available for public inspection at the meeting if prepared by the local agency or a member of its legislative body, or after the meeting if prepared by some other person.  (Government Code, Section 54957(b).

 

Matters Too Late For The Agenda – These may be presented by members of the Commission and Authority staff upon determination that an emergency exists, as defined by State Law or that the need to take action on the matter arose subsequent to the publishing of this agenda.

The Public is advised that the Board of Commissioners of the Housing Authority of the County of Stanislaus may not act on any item that is not on the Agenda unless (a) by a majority of vote of the Commissioners, they determine that an emergency situation exists.  An emergency situation is defined as a work stoppage or other activity which severely impairs public health, safety or both, which is determined by majority of the Commissioners.  An emergency situation can also be a crippling disaster which severely impairs public health, safety or both, as determined by the Commissioners; (b) the Commissioners by a two thirds (2/3) vote of all the Commissioners present, or by unanimous vote of those present if less than two thirds (2/3) of the total Commissioners are present, determines that the need to take action became apparent subsequent to the posting of the agenda; c) the particular time was posted for a prior meeting which occurred not more than five (5) Calendar days prior to the date action is actually taken on that item and at that prior meeting that item was continued to a meeting in which action is now being taken.

August 2016

Personnel Meeting

Housing Authority of the County of Stanislaus
Board of Commissioners Meeting

1701 Robertson Road
Modesto, California  95351

 AGENDA

August 16, 2016 at 5:30 p.m.

Regular Board Meeting

                                                                     

The Board of Commissioners welcomes and encourages public participation in the Commission meetings.  Members of the public may be heard on any item on the Commission’s agenda.  A person addressing the Commission will be limited to 5 minutes unless the Chairperson grants a longer period of time.  Comments by members of the public on any item on the agenda will only be allowed during consideration of the item by the Commission.  Members of the public desiring to be heard on matters under jurisdiction of the Commission, but not on the agenda, may address the Commission following completion of the regular agenda.

 

1. Call Meeting to Order: 

1. General Public Comment Period and Recognition of Guests:

Members of the public desiring to be heard on matters under jurisdiction of the Commission, but not on the agenda, may address the Commission at this time.  Comments will be limited to 5 minutes unless the Chairperson grants a longer period of time.

III.                Approval of Minutes of the July 7, 2016 Special Meeting

 

1. Executive Director Report:
2. NAHRO Conference
3. Development Report

1. Information/Discussion Items
2. Budget Power Point  

1. Consent  Calendar
2. Financial Report
3. Check Register

 

VII.              Action Agenda 

1.        Proposed Operating Budget for Conventional Public Housing, Housing Choice Voucher

Program, U.S.D.A. Farm Labor Centers LC28, 29, 30, and 31 and Contact Place for fiscal

Year (FY) 2016-2016

 

1. Consider Resolution Number 15-16-36 Approving Conventional Public

Housing Operating Budget for FY 2016-2017

 

2. Consider Resolution Number 15-16-37 Approving the Housing Choice

Voucher Program Operating Budget for FY 2016-2017

 

3. Consider Resolution Number 15-16-38 Approving Shelter Plus Care

Operating Budget

2. Proposed Operating Budget for the United Stated Department of   Agricultural

(“USDA”) Farm Labor Operating Budget for FY 2016-2017

 

1. Consider Resolution Number 15-16-39 Approving U.S.D.A. Farm Labor

Centers LC28, 29, 30 and 31 Operating Budget for FY 2016-2017

3. Proposed Conant Place Operating Budget for FY 2016-2017
4. Consider Resolution Number 15-16-40 Approving Conant Place Operating

Budget for FY 2016-2017

4. Amendment to the Memorandum of Understanding (“MOU”) between the Housing     Authority of the County of Stanislaus andAmerican Federation for State, County, Municipality, Employee (“AFSCME”) Local 10
5.       Consider Resolution Number 15-16-41 Approving an Amendment to the

MOU with AFSCME regarding rounding time for start and end work time

 

5. Revision to Operating Budget
6. Consider Resolution Number 15-16-42 Approving the revision of

Operating Budget

6. Purchase of Manufactured Home for Westley
7. Consider Resolution Number 15-16-43 Approving the purchase of a

Modular Home for Westley, CA.

7.  Amend the current Office of Migrant Services (“OMS”) Operating Reserve contract

#15-OMS- 10854.

1. Consider Resolution Number 15-16-44 Amending OMS contract

#15-OMS-10854 for Empire rehabilitation to add Westley Migrant

Center for a not to exceed amount of $121,502.54

 Adjournment to Closed Session:

Per Government Code Section 54954.2, any person with a disability who requires an accommodation, including auxiliary aids or services, in order to participate in the meeting, please contact the Board Secretary during Agency business hours by calling at least 48 hours prior to the start of the meeting (209) 557-2002.  Writings that are public records under subdivision (a) and that are distributed during a public meeting shall be made available for public inspection at the meeting if prepared by the local agency or a member of its legislative body, or after the meeting if prepared by some other person.  (Government Code, Section 54957(b).

Matters Too Late For The Agenda – These may be presented by members of the Commission and Authority staff upon determination that an emergency exists, as defined by State Law or that the need to take action on the matter arose subsequent to the publishing of this agenda.

 

The Public is advised that the Board of Commissioners of the Housing Authority of the County of Stanislaus may not act on any item that is not on the Agenda unless (a) by a majority of vote of the Commissioners, they determine that an emergency situation exists.  An emergency situation is defined as a work stoppage or other activity which severely impairs public health, safety or both, which is determined by majority of the Commissioners.  An emergency situation can also be a crippling disaster which severely impairs public health, safety or both, as determined by the Commissioners; (b) the Commissioners by a two thirds (2/3) vote of all the Commissioners present, or by unanimous vote of those present if less than two thirds (2/3) of the total Commissioners are present, determines that the need to take action became apparent subsequent to the posting of the agenda; c) the particular time was posted for a prior meeting which occurred not more than five (5) Calendar days prior to the date action is actually taken on that item and at that prior meeting that item was continued to a meeting in which action is now being taken.

July 2016

Housing Authority of the County of Stanislaus
Board of Commissioners Meeting

1701 Robertson Road
Modesto, California  95351

AMENDED AGENDA

 July 7, 2016, 5:30 p.m.

 Special Board Meeting

 

 

The Board of Commissioners welcomes and encourages public participation in the Commission meetings.  Members of the public may be heard on any item on the Commission’s agenda.  A person addressing the Commission will be limited to 5 minutes unless the Chairperson grants a longer period of time.  Comments by members of the public on any item on the agenda will only be allowed during consideration of the item by the Commission.  Members of the public desiring to be heard on matters under jurisdiction of the Commission, but not on the agenda, may address the Commission following completion of the regular agenda.

 

1. Call Open Session to Order

1. Roll Call

Commissioner Degele   _____                         Commissioner Ploof_____

Commissioner Griggs    _____                         Commissioner Haile _____

Vice-Chairperson Hoek _____                         Chairperson Estacio   _____

 

III.           General Public Comment Period and Recognition of Guests

Members of the public desiring to be heard on matters under jurisdiction of the Commission, but not on the agenda, may address the Commission at this time.  Comments will be limited to 5 minutes unless the Chairperson grants a longer period of time.

 

1. Approval of Minutes

Approval of the Minutes of the Meeting of May 19, 2016 

1. Executive Director Report

 

1. Family Self-Sufficiency Graduates
2. Martha Lopez
3. Angela Villegas

2. Training Report

3. New Director of Information Technology

4. Development Report

5. Special Recognition Commissioner Dorothy Griggs

 

1. Information/Discussion Items

 

1. Shelter Plus Care Program

2. Strategic Plan Update (Oakleaf Meadows)

3. Community Housing Development Organization (CHDO) Funding

 

 

VII.         Consent  Calendar

 

1. Financial Report

2. Check Register

 

 

VIII.       Action Agenda              

 

1. Consideration of Resolution No. 15-16-33 – Resolution Approving the transfer of Oakleaf Meadows Property for an Affordable Housing Development.

 

2. Consideration of Resolution No. 15-16-34–  Resolution approving Acquisition Loan for affordable Housing Development.

 

3. 3.Consideration of Resolution No. 15-16-35– Resolution approving The  Housing Authority of the County of Stanislaus         Annual PHA Plan for Fiscal  Year 2016 and Authorizing its Submission to the Department of Housing and Urban Development.

 

 

1. Adjournment to Closed Session

 

1. Adjournment 

Per Government Code Section 54954.2, any person with a disability who requires an accommodation, including auxiliary aids or services, in order to participate in the meeting, please contact the Board Secretary during Agency business hours by calling (209) 557-2002.  Writings that are public records under subdivision (a) and that are distributed during a public meeting shall be made available for public inspection at the meeting if prepared by the local agency or a member of its legislative body, or after the meeting if prepared by some other person.  (Government Code, Section 54957(b). 

Matters Too Late For The Agenda – These may be presented by members of the Commission and Authority staff upon determination that an emergency exists, as defined by State Law or that the need to take action on the matter arose subsequent to the publishing of this agenda.

The Public is advised that the Board of Commissioners of the Housing Authority of the County of Stanislaus may not act on any item that is not on the Agenda unless (a) by a majority of vote of the Commissioners, they determine that an emergency situation exists.  An emergency situation is defined as a work stoppage or other activity which severely impairs public health, safety or both, which is determined by majority of the Commissioners.  An emergency situation can also be a crippling disaster which severely impairs public health, safety or both, as determined by the Commissioners; (b) the Commissioners by a two thirds (2/3) vote of all the Commissioners present, or by unanimous vote of those present if less than two thirds (2/3) of the total Commissioners are present, determines that the need to take action became apparent subsequent to the posting of the agenda; c) the particular time was posted for a prior meeting which occurred not more than five (5) Calendar days prior to the date action is actually taken on that item and at that prior meeting that item was continued to a meeting in which action is now being taken.

June 2016

May 2016

Housing Authority of the County of Stanislaus
Board of Commissioners Meeting

1701 Robertson Road
Modesto, California  95351

 AGENDA

 May 19, 2016, 5:30 p.m.

 Regular Board Meeting

 

The Board of Commissioners welcomes and encourages public participation in the Commission meetings.  Members of the public may be heard on any item on the Commission’s agenda.  A person addressing the Commission will be limited to 5 minutes unless the Chairperson grants a longer period of time.  Comments by members of the public on any item on the agenda will only be allowed during consideration of the item by the Commission.  Members of the public desiring to be heard on matters under jurisdiction of the Commission, but not on the agenda, may address the Commission following completion of the regular agenda.

 

1. Call Open Session to Order 

1. Roll Call

Commissioner Degele   _____                         Commissioner Ploof_____

Commissioner Griggs    _____                         Commissioner Haile _____

Vice-Chairperson Hoek _____                         Chairperson Estacio   _____

 

 

III.           General Public Comment Period and Recognition of Guests

Members of the public desiring to be heard on matters under jurisdiction of the Commission, but not on the agenda, may address the Commission at this time.  Comments will be limited to 5 minutes unless the Chairperson grants a longer period of time.

 

1. Approval of Minutes

Approval of the Minutes of the Meeting of April 25, 2016 

1. Executive Director Report 

1. Payroll System
2. Modesto Bee Newspaper Article (VASH)
3. PSWRC – Pacific South West Regional NAHRO Conference
4. Development Report

1. Information/Discussion Items

1. Shelter Plus Care Program 

VII.         Consent  Calendar

 

1. Financial Report

2. Check Register

VIII.       Action Agenda              

 

1. Consideration of Resolution No. 15-16-29 – Resolution Approving Sponsorship of the Edible Extravaganza Presented by the Center for Human Services

 

2. Consideration of Resolution No. 15-16-30 & Resolution No. 15-16-31 – Resolutions approving the contracts with the Office of Migrant Services (OMS) which will provide funding for improvements to the buildings and sites at the Patterson & Westley Migrant Centers.

 

3. Consideration of Resolution No. 15-16-32– Resolution Approving the Award of the Authority’s Legal Services Contract.

1. Adjournment to Closed Session 

1. Closed Session 

1. Significant exposure to litigation pursuant Paragraph (2) or (3) of subdivision (d) of Government Code, Section 54956.9

Number of Cases:  One (1)

2. Negotiations for purchase of property

Conference with real property negotiators

(Government Code Section 54956.8)

Property:  Assessor’s Parcel Number 080-033-003

Agency Negotiator:  Barbara Kauss

Negotiating Party:  Khatri Brothers Partnership

Under Negotiation:  Price and terms of payment

 

3. Demand for Refund, PV Solar System 

1457 Jake Creek Drive, Patterson, California

 

4. Adjournment

 

Per Government Code Section 54954.2, any person with a disability who requires an accommodation, including auxiliary aids or services, in order to participate in the meeting, please contact the Board Secretary during Agency business hours by calling (209) 557-2002.  Writings that are public records under subdivision (a) and that are distributed during a public meeting shall be made available for public inspection at the meeting if prepared by the local agency or a member of its legislative body, or after the meeting if prepared by some other person.  (Government Code, Section 54957(b).

Matters Too Late For The Agenda – These may be presented by members of the Commission and Authority staff upon determination that an emergency exists, as defined by State Law or that the need to take action on the matter arose subsequent to the publishing of this agenda.

The Public is advised that the Board of Commissioners of the Housing Authority of the County of Stanislaus may not act on any item that is not on the Agenda unless (a) by a majority of vote of the Commissioners, they determine that an emergency situation exists.  An emergency situation is defined as a work stoppage or other activity which severely impairs public health, safety or both, which is determined by majority of the Commissioners.  An emergency situation can also be a crippling disaster which severely impairs public health, safety or both, as determined by the Commissioners; (b) the Commissioners by a two thirds (2/3) vote of all the Commissioners present, or by unanimous vote of those present if less than two thirds (2/3) of the total Commissioners are present, determines that the need to take action became apparent subsequent to the posting of the agenda; c) the particular time was posted for a prior meeting which occurred not more than five (5) Calendar days prior to the date action is actually taken on that item and at that prior meeting that item was continued to a meeting in which action is now being taken.

April 2016

Reschedule Notice

Housing Authority of the County of Stanislaus
Board of Commissioners Meeting

1701 Robertson Road
Modesto, California  95351

 AGENDA 

April 25, 2016, 12:00 p.m. 

Regular Board Meeting

 

The Board of Commissioners welcomes and encourages public participation in the Commission meetings.  Members of the public may be heard on any item on the Commission’s agenda.  A person addressing the Commission will be limited to 5 minutes unless the Chairperson grants a longer period of time.  Comments by members of the public on any item on the agenda will only be allowed during consideration of the item by the Commission.  Members of the public desiring to be heard on matters under jurisdiction of the Commission, but not on the agenda, may address the Commission following completion of the regular agenda.

 

1. Call Open Session to Order

 

1. Roll Call

Commissioner Degele   _____                         Commissioner Ploof_____

Commissioner Griggs    _____                         Commissioner Haile _____

Vice-Chairperson Hoek _____                         Chairperson Estacio   _____

 

III.           General Public Comment Period and Recognition of Guests

Members of the public desiring to be heard on matters under jurisdiction of the Commission, but not on the agenda, may address the Commission at this time.  Comments will be limited to 5 minutes unless the Chairperson grants a longer period of time.

 

1. Approval of Minutes

Approval of the Minutes of the Regular Meeting of March 17, 2016 

1. Executive Director Report 

1. Congressional Visit

2. New York City Housing Authority

3. Legislative Update

4. Development Report

 

1. Information/Discussion Items

 

1. CalHFA Audit Approval Letter

2. Janitorial Contract Award

 

VII.         Consent  Calendar 

1. Financial Report

2. Check Register

VIII.       Action Agenda              

1. Consideration of Resolution No. 15-16-26 – Resolution Approving

Intergovernmental Service Agreement between Housing Authority of the County of Stanislaus and the Housing Authority of the City of Riverbank

 

2. Consideration of Resolution No. 15-16-27– Resolution Approving the award of contracts to replace HVAC units in the Authority’s Public Housing Developments.

 

3. Consideration of Resolution No. 15-16-28– Resolution Approving the ratification of a Memorandum of Understanding between the Housing Authority of the County of Stanislaus (HACS) and The Stanislaus County Alliance Worknet

 

 

1. Adjournment to Closed Session

 

1. Closed Session

 

1. Significant exposure to litigation pursuant Paragraph (2) or (3) of subdivision (d) of Government Code, Section 54956.9

Number of Cases:  One (1)

2. Negotiations for purchase of property

Conference with real property negotiators

(Government Code Section 54956.8)

Property:  Assessor’s Parcel Number 080-033-003

Agency Negotiator:  Barbara Kauss

Negotiating Party:  Khatri Brothers Partnership

Under Negotiation:  Price and terms of payment 

 

3. Public Employee Performance Evaluation 

Title:  Executive Director

 

1. Adjournment 

 

Per Government Code Section 54954.2, any person with a disability who requires an accommodation, including auxiliary aids or services, in order to participate in the meeting, please contact the Board Secretary during Agency business hours by calling (209) 557-2002.  Writings that are public records under subdivision (a) and that are distributed during a public meeting shall be made available for public inspection at the meeting if prepared by the local agency or a member of its legislative body, or after the meeting if prepared by some other person.  (Government Code, Section 54957(b).

 Matters Too Late For The Agenda – These may be presented by members of the Commission and Authority staff upon determination that an emergency exists, as defined by State Law or that the need to take action on the matter arose subsequent to the publishing of this agenda.

The Public is advised that the Board of Commissioners of the Housing Authority of the County of Stanislaus may not act on any item that is not on the Agenda unless (a) by a majority of vote of the Commissioners, they determine that an emergency situation exists.  An emergency situation is defined as a work stoppage or other activity which severely impairs public health, safety or both, which is determined by majority of the Commissioners.  An emergency situation can also be a crippling disaster which severely impairs public health, safety or both, as determined by the Commissioners; (b) the Commissioners by a two thirds (2/3) vote of all the Commissioners present, or by unanimous vote of those present if less than two thirds (2/3) of the total Commissioners are present, determines that the need to take action became apparent subsequent to the posting of the agenda; c) the particular time was posted for a prior meeting which occurred not more than five (5) Calendar days prior to the date action is actually taken on that item and at that prior meeting that item was continued to a meeting in which action is now being taken.