September 2016

Finance Meeting
Reschedule Notice

Housing Authority of the County of Stanislaus
Board of Commissioners Meeting

1701 Robertson Road
Modesto, California  95351

 AGENDA 

September 27, 2016, 5:30 p.m. 

Special Board Meeting

 

The Board of Commissioners welcomes and encourages public participation in the Commission meetings.  Members of the public may be heard on any item on the Commission’s agenda.  A person addressing the Commission will be limited to 5 minutes unless the Chairperson grants a longer period of time.  Comments by members of the public on any item on the agenda will only be allowed during consideration of the item by the Commission.  Members of the public desiring to be heard on matters under jurisdiction of the Commission, but not on the agenda, may address the Commission following completion of the regular agenda.

 

1. Call Meeting to Order 

 

1. General Public Comment Period and Recognition of Guests

Members of the public desiring to be heard on matters under jurisdiction of the Commission, but not on the agenda, may address the Commission at this time.  Comments will be limited to 5 minutes unless the Chairperson grants a longer period of time.

III.            Approval of Minutes of the Regular Meeting on August 16,2016

1. Executive Director Report

1. Resident Commissioner (s)
2. Development Report
3. Social Service Programs- Little Libraries
4. October Board of Commissioners Meeting and Proposed New Meeting Date

 

1. Information/Discussion Items

1. 1. Power Point Phase II Budget for Fiscal Year 2016-2017  

1. Consent  Calendar 

1. Financial Report
2. Annual Audit Year End
3. Check Register

VII.         Action Agenda                

 

1. Action Item#1- Proposed Operating Budget for the United States Department of Agriculture (“USDA”)

• Consider Resolution Number #15-16-39 Approving U.S.D.A. Farm    Labor Centers LC23, 29, 30 and 31 Operating Budget for Fiscal Year 2016-2017

2. Action item #2- Proposed Valley Manor Budget

• Consider Resolution Number #15-16-45 Approving the Valley

Budget for Fiscal Year 2016-2017

 

3. Action item #3- Proposed Budget for Small Programs

• Consider Resolution Number #15-16-46 for Small Programs Fiscal Year 2016-2017

4. Action Item #4- Proposed Local Account Budget for FY 2016-2017    

• Consider Resolution Number #15-16-47 for Local Account Budget for Fiscal Year

 

5. Action item #5- Proposed New Banking Services for the Housing Authority of the County of Stanislaus 

• Consider Resolution Number #15-16-48 Approving Banking Services Award to F&M Bank

 

6. Action Item #6- Amend the current Office of Migrant Services (“OMS”) Operating contract OMS Operating Budget #15-OMS-10555 and OMS Operating Budget #15-OMS-10556 

• Consider Resolution Number #15-16-49 Amending the OMS

Operation Budget Contract #15-OMS-10555

• Consider Resolution Number #15-16-50 Amending the OMS Operation Budget Contract #15-OMS-10556

 

7. Action Item #7- Propose awarding the construction contract as a result of the Physical Needs Assessment to Alameda Construction 

• Consider Resolution Number #15-16-51 awarding the contract to Alameda Construction for work at Empire

• Consider Resolution Number #15-16-52 awarding the construction contact to Alameda Construction for work at Westley

 

8. Action Item #8- Propose Improvements to the Water System and Waste Water Treatment Plant for Westley 

• Consider Resolution Number #15-16-53 awarding the contract to Quality Engineering for the water system improvements to Westley

• Consider Resolution Number #15-16-54 awarding the contract to Quality Engineering for the waste water system in Westley

 

9. Action Item #9- Propose Allowing the Executive Director to Designate Signors for the Housing Authority of the County of Stanislaus 

• Consider Resolution Number #15-16-55 approving the Executive Director to appoint designated staff to sign in the absence of the Executive Director  

 

10. Action Item #10- Approving Write Off for Low Rent Program Write Off for Farm Labor Housing Program, Write off for Conan Place, Write Off for Valley Manor, Write Off for the Small Programs

• Consider Resolution Number #15-16-56 approving the write off for the Low Rent Program

• Consider Resolution Number #15-16-57 approving the write off for Farm Labor Housing Program

• Consider Resolution Number #15-16-58 approving the write off for Conon Place

• Consider Resolution Number #15-16-59 approving the write off for Valley Manor

• Consider Resolution Number #15-16-60 approving the write off for the Small Programs

 

11. Action Item #11- Approving Write Off for Fixed Assets

• Consider Resolution Number #15-16-61 approving the write off for Fixed Assets

VIII.       Adjournment to Closed Session:

Per Government Code Section 54954.2, any person with a disability who requires an accommodation, including auxiliary aids or services, in order to participate in the meeting, please contact the Board Secretary during Agency business hours by calling at least 48 hours prior to the start of the meeting (209) 557-2002.  Writings that are public records under subdivision (a) and that are distributed during a public meeting shall be made available for public inspection at the meeting if prepared by the local agency or a member of its legislative body, or after the meeting if prepared by some other person.  (Government Code, Section 54957(b).

 

Matters Too Late For The Agenda – These may be presented by members of the Commission and Authority staff upon determination that an emergency exists, as defined by State Law or that the need to take action on the matter arose subsequent to the publishing of this agenda.

The Public is advised that the Board of Commissioners of the Housing Authority of the County of Stanislaus may not act on any item that is not on the Agenda unless (a) by a majority of vote of the Commissioners, they determine that an emergency situation exists.  An emergency situation is defined as a work stoppage or other activity which severely impairs public health, safety or both, which is determined by majority of the Commissioners.  An emergency situation can also be a crippling disaster which severely impairs public health, safety or both, as determined by the Commissioners; (b) the Commissioners by a two thirds (2/3) vote of all the Commissioners present, or by unanimous vote of those present if less than two thirds (2/3) of the total Commissioners are present, determines that the need to take action became apparent subsequent to the posting of the agenda; c) the particular time was posted for a prior meeting which occurred not more than five (5) Calendar days prior to the date action is actually taken on that item and at that prior meeting that item was continued to a meeting in which action is now being taken.